6 Best Office 365 Backup Services of 2023

Microsoft Office 365 is the most popular tool used by business organizations all over the world. This tool helps the users to work online and share files and documents and some other works. However, Microsoft Office 365 tool has several risks as Microsoft does not have any native tool for data backup. In case the data is manually deleted or removed or somehow lost, it cannot be restored. There are chances of data loss especially during Microsoft SharePoint Migration and Office 365 Migration Services.

So, the users of Office 365 requires some best Office 365 solutions for Backup and restoring the necessary data and offering security to emails, contacts, and calendars, etc. Here, we have mentioned the top 6 best Office 365 backup software tools for backup solutions.

Office 365 Backup Services, Solutions and Tools


6 Best Office 365 Backup & Restore Tools

1. NAKIVO Backup & Recovery for Office 365

Currently, Office 365 is the most popular cloud service, including the lion’s share feature. Several business enterprises use the different tools of Office 365 for their essential business procedures. However, if you lost the data residing in Office 365, you will face severe damage to your company’s efficiency as well as its reputation. Also, it can lead to some serious financial consequences.

Backup and Recovery for Office 365 by NAKIVO

However, it is very important to know that Microsoft does not offer any tool for backing up the data in Office 365. Additionally, the data that the Office 365 store is not completely safe and secure. We can lose our data if there will be many situations like malware attack, corruption, accidental deletion, hackers attack, or anything else.

Office 365 backup is quite easy with NAKIVO. This tool provides the utmost security and protection to the applications of Office 365. Also, it protects your essential and critical data from being lost. NAKIVO Backup and Replication tool will easily help you to Backup and recover the data timely.

Key Features at a Glance

Before proceeding further, we want to depict some of the important key features of the NAKIVO Backup and Replication tool used for Backup and recovery of data for Office 365. We have mentioned the key features below:

1. Backup: NAKIVO offers robust Backup. It keeps the Backup of the complete Exchange Online accounts. Along with this, this tool also stores the Backup of mailboxes of individual users.

2. Recovery: Once you have all the backups, NAKIVO offers fast restoring of mailboxes. Also, the data of mailboxes folders or any emails of the individuals can be easily recovered.

3. eDiscovery: NAKIVO looks for all the content and data of Exchange Online backups and helps to restore them.

4. Unprecedented Pricing: NAKIVO offers the best and affordable prices for Office 365 users.

5. High Scalability: NAKIVO offers high scalability. Users can scale several mailboxes as much as it is needed.

6. Outstanding Support: In case the users face any issue, the NAKIVO Backup and Replication tool offers live chat with their technical team. Approx 98% of users have praised this support feature.

Why NAKIVO Backup and Replication

There are various reasons that lead you to select NAKIVO Backup and Replication for backing up and restoring your data. We have listed some of the important reasons below:

1. Fast and Flexible Backup: As we have already told that Microsoft does not offer any native tool for Backup and restore data of office 365. However, NAKIVO Backup and Replication permits you to do the same thing effectively and efficiently. This tool protects the complete exchange of Online accounts, mailboxes, etc. and allows fast and flexible Backup for its users.

2. Advanced Scheduling options: Users can easily set up their Backup of office 365 as per the requirements to secure the data. Moreover, this tool has its own Calendar Dashboard that shows all the backup jobs. This helps in the detailed planning of backup activities easily.

3. Safe On-premises Backup: NAKIVO takes the Backup of Office 365 on-premises, offering more consistency and convenience. In case the data is lost, it can be easily restorable with NAKIVO safely.

4. Granular Recovery: NAKIVO offers granular recovery. Users can restore mailboxes and required folders without restoring the whole Exchange Online account. You just need to find and select the recovery location and then restore them quickly.

5. eDiscovery of Office 365 Data: NAKIVO offers eDiscovery features that locate the Office 365 for regulatory and compliance requirements.

6. Intuitive Web Interface: NAKIVO offers an easy and simple interface for Backup and recovering data so that the users do not have to carry out any complicated process.

2. SysTools Office 365 Backup & Restore Software

SysTools Office 365 Backup & Restore Software helps in archiving 0365 Mailbox Locally in some file formats like PST/MSG/EML/EMLX/MBOX etc. The SysTools costs $19.00/ user with One-Time payment. Out of all the tools mentioned, this is the best tool. SysTools Office 365 Backup & Restore Software offers an easy interface for backing up Exchange Online Office 365 Mailbox. They offer a free demo version to provide a good preview to the users in less time.

1. Offers naming convention selecting name as per choice for exporting.

2. Simple and easy installation.

3. Offers multiple filters such as Email, date, and users filter for easy Backup and restore.

4. Provides preview of the whole mailbox before importing or exporting data.

5. Enables pause and resume option to mark the checkpoint.

6. Restores the lost Office 365 mailbox data.

Also Read: 5 Best Open Source Software to Try in 2020

3. Veeam Backup for Microsoft Office 365

Veeam Backup for Microsoft Office 365 is the third-best Backup & Recovery for Office 365 that takes a complete backup of office 365 Exchange Online data on Cloud. Veeam eradicates the probability of losing the data of online exchange email.

Veeam Backup for Microsoft Office 365

1. Offers free demo service.

2. Fast and reliable Backup.

3. Enables automatic Backup on Cloud Storage.

4. Provides easy import of multiple PST to Office 365 mailbox.

5. Restores lost mailbox data.

4. Code Two Backup for office 365

Code Two Backup for office 365 tool offers Offline Backup and restores the mailbox for Office 365 that costs $147.00 per user every year. This tool offers an advanced search option for the users to Backup and restores the complete mailbox or any chosen data from the emails, calendars or contacts, etc.

1. Provides free demo service.

2. Offers Backup into PST file formats.

3. It offers a whole invisible process of the Backup.

4. Provide Backup as per demand or plans automatic backups.

5. It Managed centrally for directing all backups in one place.

5. Spanning’s Backup for Office 365

Spanning Backup for Office 365 tool offers Office 365 backup solutions starting at $48 per user every year. It automatically backs up the whole Office 365 emails, calendars, and One Drive data. The users can easily restore all data once deleted.

Spanning Backup for Office 365

1. Avails free trial.

2. Takes back up of all the critical office data and restores them easily.

3. Keeps the record of every task accomplished by the administrator.

4. It has a simple and easy interface with unlimited storage for backing up Office 35 data.

6. Cloudally’s Office 365 Exchange Backup

Office 365 Exchange Backup creates a backup for Office 365 data, including Email, calendar, contacts, etc. It ranges from $30.00 per user per year. This tool backup data for all users or selected users, if any. Office 365 Exchange Backup offers granular item level for searching and restoring backups.

Furthermore, Cloudally Office 365 Exchange Backup restores all the data of Office 365 mailbox consisting of emails, contacts, calendars, etc. They avail 2 months of free trial to the users who are going to purchase the one-year subscription plan.


We have listed the top 6 best applications for Microsoft Office 365 backup solutions. From the above list, you can select any as per your preference and continue working smoothly.