Information technology security becomes a vital component, especially when your company is operating via digital routes. If your business has a digital presence, it is more likely to attract hackers and cybercriminals as well.
Without a proper cyber security system, your business data is highly vulnerable to security breaches. For this reason, it is essential to rely on trusted protection mechanisms to make sure your business data is safe.
How to Protect Your Online Business Data: Three Highly Secure Methods
There are multiple things you can do to ensure maximum data protection, but here are three important ways to keep your online data secure:
- Use encryption software for data protection
- Educate your employees and bring awareness related to cyber security
- Use dedicated and highly secure data management tools like virtual data rooms
Use Data Encryption Software
Data encryption solutions are very handy in storing and sharing data in encrypted form. Businesses mostly use these types of solutions to protect the financial information of their customers. For example, MasterCard International Inc. and Visa USA, two of the biggest financial services, require businesses to employ strong data encryption systems to collaborate with them.
One of the biggest reasons why data encryption can be very effective is that it protects your data even if it is hacked.
That said, the hacker may be able to hack a user account and steal files from it, but if the data is strongly encrypted, the hacker won’t be able to decipher it. That is why data encryption solutions are also employed by companies to protect their financial statements, product information, and other sensitive documents.
Educate Your Employees
Although businesses have been rapidly shifting to online channels and employing strict data security measures, human errors are still a great threat. Your employees know how important it is to lock the doors and windows before leaving office premises, but not many know that closing the online doors is also important.
There are different ways to bring cyber security awareness to your employees. For example, if you don’t have an IT department, you should consider hiring IT experts.
Regularly educate your employees on how to use antivirus and antimalware. You can also arrange regular workshops on the latest cyber security threats and tactics used by hackers and how to tackle them.
If you believe that your customers/clients are also a part of the chain, then educating them should be a part of your cyber security protocols. For instance, you can tell them not to share their credentials via emails but only face-to-face or phone calls from the company’s official numbers.
Use Online Data Management Tools
Generally, online data storage or management platforms are not trustworthy, but virtual data room software is a great exception. It is not a free service, and VDRs (virtual data rooms) are hosted by certified companies. But what is a virtual data room? And how can it protect your online data?
Read more about online data room software and service providers here www.datarooms.org.
What is a Virtual Data Room?
A virtual data room is a certified, highly secure, cloud-based digital document storage platform globally used by millions of professionals and businesses to store, share, and manage sensitive business data online.
The term certified is used explicitly in the definition because data room vendors (that host VDRs) are certified by globally recognized organizations. For example, any high-quality data room vendor will be ISO 27081 and ISO 27001 certified. In addition to that, these vendors also comply with local cyber security regulations depending on the country in which they operate.
How do Virtual Data Rooms Protect Your Business Data?
Virtual data rooms protect sensitive information with the help of multiple security layers applied on different steps to data access.
For example, let’s start with data encryption (as mentioned above). Data room software has a built-in data encryption feature that encrypts the document and the content in it. High-quality virtual data rooms like iDeals, Merrill, Firmex, etc., employ 256-bit SSL data encryption (the strongest in the world and used by the military).
Moreover, virtual data rooms have strict entry barriers for unregistered users, aka hackers. That said, the two-factor authentication feature requires every user to log in via a password and a secret code freshly generated at every login attempt. Some data rooms have a multi-step verification feature that requires users to go through additional security checks, especially when they log in from new IP addresses (internet connections) and devices. For more details, you can read https://www.idealsvdr.com/virtual-data-room-features/
Modern-day data room services also provide unparalleled protection to the documents stored. The VDR administrators have 100% control over the documents at all stages. They can restrict users from copying, editing, printing, saving, scanning, and downloading documents and revoke access to any file anytime. VDRs also allows you to track a document all the time.
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Applying maximum layers of security can help you minimize cyber security threats. You can start with educating your employees and customers and use certified data management tools like virtual data rooms.