How To Compress a PDF File

If you want to know how to compress the size of a pdf file and use it as a filing in the court because certain courts have their size limits of eFiling. They have their case management system to accept the specific eFiling Pdfs.

There are different limits of fillings depending on which system the court is using to store or manage them. Most of the court’s eFiling limit is below 35 megabytes in the United States. You can find out the maximum limits of a file size online.

There are rarely any pdfs that are sized more than 100 megabytes unless it has some high-resolution photographs that need to be in high resolution like from an exhibit. We have listed a few easy steps to help you compress your pdf file, even as high as 100 megabytes can be compressed into the required size with the help of these simple steps.

How to determine the size of your PDF document
The first step you need to do is to find out the size of your PDF and the size in which it needs to be compressed.

To find out the size of your file in adobe acrobat, you just need to right-click on the file and select properties. Now you will see a lot of information about the document and if you look a little down you will also find its size.

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If You are not using Adobe, you can just go to the folder where it is stored and right-click on the file, and then select properties. A lot of law firms and courts avoid larger-sized files as it takes a longer time to upload and a larger storage space.

It is also difficult to share them online via email or any sharing platform. Even if they do accept larger files, they would still appreciate less-sized files more.


How To Compress a PDF File

These are some easy steps and methods on how you can reduce or compress your pdf file.

1. Using LightPDF Online

Cyberspace might offer you an enormous number of solutions to reduce PDF file size, but you are afraid of getting into privacy issues. Fortunately, LightPDF got you covered by giving you lossless compression of your files. This straightforward program helps you work with anything related to PDF the easiest way possible.

Step 1: The first thing that you need to do is to visit the official web page of LightPDF. Locate to the PDF tools and choose the Compress PDF option from its wide range of functionalities.

Step 2: Once redirected to the compressing page, click the + button to drop the file you wish to reduce size. The program will automatically compress your PDF file in just a blink of an eye.

Step 3: Now that your file is compressed, you can download it directly on your device by clicking ⬇️.

2. Avoid Sanning PDFs 

The files created after scanning are much larger than any electronically created files. It is a misunderstanding that to create a single pdf using multiple documents, you need to scan it after printing it out, but you don’t have to hassle this much as you can just convert them electronically into a much smaller size.

Compress a PDF File

You only should scan those documents which are available in paper form. All of the other documents can be converted electronically by saving them as pdf files. Even if you want to combine files or documents it is easy to do it with the help of software like Adobe than printing them out and scanning them individually.

3. Save As “Reduced Size PDF”

If you need to reduce the size of a pdf that you have created electronically which is still large, there are some easy steps to re-create your file and reduce its size even more-

Step 1: In Adobe Acrobat, open the file that you wish to compress. Click on File and then save as other. Now click on Reduced size PDF.

Step 2: Now you need to select the compatible version. After that click ok to save the converted pdf file with reduced size.

The compatibility should be at least Acrobat x as this version is still used widely.

4. Using Preview on Mac

You can also reduce the size of any pdf using Mac’s preview which is an image viewer and editor that is available in most of the versions of macOS. Steps to reduce your pdf file using Mac’s preview-

Step 1: Firstly open preview by double-clicking on the app available in the Applications folder in Finder. Or you can open a preview by right-clicking on the pdf file and clicking on Open with > Preview. app in the list given.

Step 2: Steps to open pdf in preview-

  • Now open Pdf in Preview by either navigating to the PDF file in the system or opening it in the preview app itself.
  • Click on File in the upper menu.
  • Now Click Open in the menu that pops up.
  • Now select your pdf file in the box.
  • Now click open.

Step 3: Now click on File in the top menu after opening your document. Select Export in the lower section of the menu that pops up. You can also rename the file if you want; just type in the new name in the Export As section.

Step 4: Now select PDF as your format for the document. Use the format section to select PDF as your format. Now select Reduce File Size in the Quartz Filter section.

Step 5: Now you need to select the store where you want to store your PDF File. It is located in the where section. If you don’t choose this it will be saved to the default desktop location. The final step is to save the PDF. Click on the Save button to save the document on your Mac.

5. Using Adobe Acrobat Pro DC

You can also reduce the file of your PDF using the Adobe Acrobat Pro DC and the Adobe Acrobat Reader DC. The only thing is that you will need a subscription to use this software but you can try them for 7-days using the free trial.

Both the apps have a cursive alphabet A in their logo. You can download the app from the official website. Steps to decompress PDF using Adobe Acrobat Pro DC-

Step 1: Open the Adobe Acrobat Pro Dc app from the application menu or download it from the website. Now open the document that you want to compress from the app.

  • Click on File.
  • Now select Open.
  • Select the file to open it.
  • Now click on Open.

Step 2: Click on the File menu at the upper bar. Now click on Compress Pdf from the drop-down menu.

  • If you click on Compress Now and then try now to fill out the 7-days free trial for the Adobe Acrobat Pro Dc.
  • You can also select Tools and then click on Optimize PDF. Then select the Compress PDF at the upper corner.

Step 3: Click on Choose a different folder to save your file in the folder that you like.

  • You can also save It in the Recent save location listed on the list.
  • Or click on Document cloud to store it in the cloud services of Adobe.

Step 4: Now select a folder that you want to store your file in. Use the navigation box and select the folder to save the compressed PDF. Now enter a different name or keep it as it is. Now click on save to save the compressed file.

6. Reduce The Size

Word can also be used to reduce the size of the PDF document. You can use the Save As an option to convert your word document to a pdf. This option automatically generates small-sized PDF files.

But somehow if the images are too high-definition or too many it can generate larger files. There is also an option to smaller the size further.  Here are some easy steps to compress your PDF file-

Step 1: Open the document in Word that you are going to convert to PDF. Click on the File option in the left upper menu. Then Click on Save As option in the menu. Select PDF as your preferred type.

Step 2: Enter the name you want it to have. Now to further decrease the size of the PDF, Click Optimize For at the bottom. Click Minimum Size (publishing online).

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So in this article, we learned how to reduce the size of your PDF document using many different methods. You can use any of these steps as they can help you compress the PDF that you want. Choose the method that you find more suitable. Every method is tested method and working. I hope it helped you in compressing the size of the PDF file.